The award is where the real work begins. Avila extracts the award record from your award letter, tracks budget vs. actual, screens every expense against 2 CFR 200 and your funder's own rules, and drafts your reimbursement requests and federal reports — from setup to closeout.
Federal awards carry years of obligations: expenses tied to an approved budget, 2 CFR 200 rules, reimbursement drawdowns, Federal Financial Reports, and performance reports — each with its own deadline. A single missed report can freeze your funding. Avila turns that sprawling compliance burden into a system.
Budget vs. actual for every award — an expense ledger with GL import and invoice extraction, indirect costs, match, and program income in one place.
Every expense screened against 2 CFR 200 and your funder's own agency rules — flagged for review before it becomes an audit finding.
A living deadline calendar plus structured workflows for modifications, prior approvals, and audit findings — with a full activity trail.
Avila ingests your invoices and categorizes each expense against the budget the agency approved — surfacing overspend, unallowable costs, and match-tracking gaps before they turn into audit findings or repayment.
Avila runs the payment request pipeline from package assembly to cash received — including SF-270 generation — and auto-fills your SF-425s, SF-PPRs, and custom funder reports from tracked financials, with AI-drafted performance narratives.
Post-award is more than expenses and reports. Avila covers the corners of federal compliance that usually live in someone's spreadsheet — or nowhere.
Upload the award letter and AI extracts the full award record — budget, reporting schedule, compliance rules, and closeout terms — for your review.
Grant-funded staff tracking with payroll upload and no-login effort certification signatures, per 2 CFR 200.430.
The full pass-through chain — SAM.gov and exclusion checks, risk assessments, sub-award agreements, monitoring, and single-audit verification.
The 2 CFR 200.313 equipment register — inventory, maintenance, and disposition from acquisition to closeout.
A structured closeout board with financial reconciliation, equipment disposition, and record retention.
Roll-ups across every award — portfolio financials, risk, deadlines, team capacity, and single-audit prep with SEFA generation.
It manages the obligations that begin once you're awarded: tracking budget vs. actual, screening every expense against 2 CFR 200 and your funder's agency rules, running reimbursements and drawdowns, and preparing required reports on schedule. Avila also covers effort certification, equipment inventory, subrecipient monitoring, and closeout — in one place, so your team stays audit-ready.
Yes. Avila auto-fills the SF-425 (Federal Financial Report), SF-PPR (performance report), and custom funder reports from your tracked financials, drafts the performance narrative with AI, and exports DOCX or the official federal PDF — with every deadline kept in front of the person responsible.
Because expenses are continuously screened against 2 CFR 200 and agency terms, every action leaves an activity trail, and each award keeps a document library with AI question-answering across it. Portfolio-level single-audit prep — including SEFA generation — means you're not reconstructing a year of spending the week before an audit.
Avila is designed as an end-to-end platform — discovery, writing, and post-award — but the compliance capabilities deliver value on any award you're already managing. Talk to us about your situation.